VALIDATION OF GOVERNMENT PAYROLL USING BIOMETRICS DATA OF PUBLIC OFFICERS AGAINST THE NATIONAL IDENTIFICATION REGISTER

MINISTRY OF PUBLIC SERVICE

2016-07-22 17.29.17

1.0 BACKGROUND
The Office of the Auditor General (OAG) undertook a comprehensive audit of the Government payroll in the respective Ministries/Departments/Agencies and Local Governments (MDAs/LGs) across the country in 2014. The audit exercise involved validating Public Officers on the Government payroll using the biometrics data.

Arising out of the exercise, 98.1% of the Public Officers on Government payroll as at August 2014 were validated. Accordingly, the Auditor General recommended, among others, completion of the validation process, reconciling the validated payroll records with the National Identification Register database and a resultant comprehensive payroll clean-up using the reconciled validated biometrics data.

2.0 IMPLEMENTATION OF OAG PAYROLL AUDIT RECOMMENDATIONS

Consequently, the Ministry of Public Service undertook a Payroll Validation exercise of all Public Officers who missed in the previous Validation Exercise of OAG and those who were recruited thereafter.

Considering the requirement to reconcile the Government payroll with National Identification Register database, this exercise was jointly undertaken with National Identification and Registration Authority (NIRA) at Kololo Ceremonial Grounds from 11th to 30th April 2016. To date, the Ministry has continued to validate Public Officers who turn up at its premises in Kampala.

The Ministry is already undertaking validation of about 4,000 Police personnel currently undergoing training at the Police Training School in Masindi by 25th July 2016.

Table 1: SHOWING THE SIZE OF THE SERVICE AND VALIDATION STATUS

S/N CATEGORY EMPLOYEE COUNT ON PAYROLL REMARKS
1 CURRENT SIZE OF SERVICE 313,979
2 VALIDATED PAYROLL RECORDS 303,149
3 NOT VALIDATED 10,830 Exception has been given to the following Categories of Public Officers: –
a) Foreign Service Officers and other Officers deployed in Foreign Missions
b) Administrative Attaches
c) Officers on Study Leave abroad
d) Newly elected political leaders

4 REMOVED FROM JULY 2016 PAYROLL 5,586 To be published in the Print Media

3.0 ACTIONS NBY MINISTRY OF PUBLIC SERVICE

In compliance with the Office of the Auditor General (OAG) payroll audit recommendations, the Ministry of Public Service:
3.1 Has processed July 2016 salary for only 308,393 Government employees including validated Public Officers, planned validation of police personnel plus those who were unable to be validated due to reasons beyond their control;

3.1.1 Has removed from the payroll 5,586 Public Officers who have not been validated and are not in the “exempted category” with effect from July 2016 until they are validated;

3.1.2 Will continue to validate Public Officers at the Ministry Premises, save for exceptional circumstance as indicated above until NIRA operationalizes the anticipated interface of the National Identification System (NSIS) with other Government information systems;

3.1.3 Undertake analysis of the 20,676 validated cases which require further action and dispose them of by 31st August 2016;
3.1.4 Submit suspected fraudulent cases to Police and IGG by 31st August 2016 for further investigation;
3.1.5 Ultimately Interface IPPS with National Identification System (NSIS) under National Identification and Registration Authority.

4.0 CONCLUSION

Despite the various Government initiatives, interventions and payroll cleaning exercises undertaken overtime, a clean payroll has been a difficult milestone to achieve.

The Ministry of Public Service has embarked on the use of employee biometrics which reconcile with National Identification database to stamp out any irregularities on the payroll in accordance with the Office of the Auditor General (OAG) payroll audit recommendations.

All Public Officers should come and be validated. Responsible Officers should inform their staff who have not validated to turn up for validation as a matter of urgency and national importance.

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